If you ask what is the one solution that any business can adopt to achieve stability and efficiency, we would say it is automation. Automation is one solution that has been constantly evolving and advancing, further increasing the possibilities of achieving maximum productivity for business organizations.
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Why is automation important? It has been altering the nature of the workspace and the work experience of the employees. Learn more about the benefits of automation by exploring some of the positive effects along with the disadvantages of automation and discuss why automation is good for business.
Automation is a flexible and adaptive solution that is used to optimize the working of any organization. Human involvement can be completely removed from certain monotonous processes using this technology.
From simple tasks like emailing, data entry, and sending reminders to complex processes like finance, expense management, procurement, human resources, etc., can be performed with the assistance of automation software.
To put it in simpler words, automation in a workplace is using software to perform certain repetitive or manual tasks that slow down the efficiency of working in an organization. Physical automation is achieved when humans are replaced by machinery and robots or it can be the replacement of manual tasks using software and algorithms.
With the growing customer base and constantly evolving business needs, automation holds the ability to address these challenging expectations. Most of the business processes are sped up and it maintains the continuity of the process.
The purpose does not end here, the cost invested is drastically reduced which can be further invested in more valuable resources. Processes are simply made simple to understand and more coordination is built within the workforce.
For example, healthcare organizations like hospitals, have high management and administrative costs and generally have a hard time keeping track of all the processes.
This inefficiency can often lead to errors, which can sometimes be a severe one. This is where automation gains its importance. With data-based software in place, there is systematic conduction of all the processes, which can be presented in a workflow manner.
This representation enables the employees to accurately assess and do the needful instantly. Additionally, platforms like automation-oriented patient portals, healthcare apps, etc., have made the process of billing and payment seamless.
Similar to the medical industry, automation shares the burden of sophisticated organizational processes to a great extent. More and more industries have begun their journey with automation, and have successfully developed their automation strategies. These devised strategies will help you transform their business and help you create a space for you in the competitive spectrum.
Having an understanding of the advantages and disadvantages will help you develop and improve your organizational processes
The technology of automation has come a long way. The evolution of automation can be traced back to the Industrial Revolution, in the field of mechanization. Mechanization is referred to as the process of replacing human labor with machinery or even animals. Some of the important historical developments in mechanization and automation are listed below.
Simple mechanical tools and other device development like wheels, levers, pulleys, etc. required thousands of years. These inventions were followed by powered machines which required no human intervention to operate. These were waterwheels, windmills, and simple steam-driven machinery.
Then across the world, several self-operating machines like reaction motors, mechanical clocks, automatic sail-turning windmills, and the steam engine, represented a major advancement in the industry. Years later one of the most revolutionary inventions was the concept of a programmable machine, which was further used to develop an analytical engine for data processing.
Cut to later years, a significant number of advancements and new approaches surfaced that changed the face of technology in general. The electronic digital computer, integrated circuits, storage technology, programming computers, sensor technology, and the most popular Artificial Intelligence. These have the ability to learn, comprehend languages, reason, solve problems, and follow high-level instructions.
Based on the developments so far, theorists have developed three basic blocks on which automation is erected.
A Power Source
Feedback Control System
Machine Programming
How does automation help businesses? &#; is the most basic question that has to be explored. Automation has been praised for its versatility in achieving efficiency with the utmost accuracy in performance.
However, the advantages of automation are often accompanied by some disadvantages that come with this advanced technological shift. Hence, the importance of automation has to be discussed along with the pros and cons of automation. Before we intend to implement an automation system, understanding what it brings to you is a must-know. Time to dig into automation&#;s pros and cons.
Automation is carried out by robots and systems. It is estimated that robots can perform the work of at least five people depending on the task that it is performing. The efficiency of the process is exponentially multiplied with just one automation system replacing several human laborers. This effectively removes cost expenses on employees and energy saving can also add up to the overall savings. With the provision of automation, parameters like streamlined process , accuracy, and minimal wastage of resources.
Automation reduces human involvement in the tasks. This highly reduces the risk to the safety of your employees. For example, in the case of manufacturing industries, physical tasks were mostly performed by workers in a traditional setup before machinery was brought into place. Worker lives were at risk while performing certain tasks. With automation, the participation of the workers in risk-oriented processes is reduced. Hence, an improved employee-friendly environment is inculcated.
The outputs delivered are to you based on the needs and goals that you have set for your business. The automation system that you intend to use must align with these goals. The ROI will be higher with minimum operating costs, less lead times, and improved output generation.
With the maximum proficiency and productivity being achieved, your business or organization will be able to outshine your competitors based on the service you provide. The features that automation offers like workflow creation , integration, etc. offer flexibility that will help you exceed the capabilities of your competition.
With increased efficiency, the production output also increases. The factors that make this possible are consistent speed, no human interference, reduced errors, and improved working experience all improve the quality of the production. The service provided can be extensively widened hence expanding your customer base.
With the fixed goals and objectives, you will be able to gauge the degree of improvement that automation will bring to your organization. A system like this in place will help you predict and acquire your expected outcome.
There is a very minimal requirement of resources. The automated units will have high potential within its system. Therefore, so many resource values that were estimated before the implementation of automation can be laid off. No outsourcing of any resource is required.
In an automated system, your employees will not have to go through mundane and repetitive activities or tasks , which can often be boring. Fortunately, different solutions provided in automation can erase such monotonous and time-consuming tasks. With a productive environment, your workforce will be empowered to use their important tasks rather than simply burning their energy on a low-value task.
Most of the automation software easily allows integration with any third-party application. This lets you automate and streamline all the processes across several platforms or software. The complete process can be achieved in a continuous manner.
The efficiency of the process improves to a much higher level with automation. Faster processing is achieved comparatively to humans. The greatest advantage is that, unlike humans, automation systems can work 24/7, getting more work done. Instant reports are produced once the process is completed. These insightful reports can be generated for making quick decisions or can be used for review of the processes to locate the areas of improvement.
If you are from compliance regulatory industries like finance, or healthcare, then automation can be an effective tool to maintain compliance. With an automation tool, staying compliant with proposed regulations is ensured. Automation also allows you to construct your compliance programs that will ensure another level of control and monitoring over the processes. The chief benefits of automation in the workplace like compliance can easily be achieved.
Errors can cost the entire effort that has been put into the process. It is estimated that businesses cost over
$62.4 million
every year due to human-induced errors. A technological system like automation can eliminate all errors that can possibly occur. The chances of typos and any other lack-of-attention errors will not occur since data used in the process is automatically ported from the system by the workflow automation software . With reduced errors, employees will not have to spend time correcting them. A lot of money is saved from repeating the process entirely. Human interference is greatly eliminated with data fetching and analysis being done by systems.
With efficient work processes, you can offer your customers the best possible experience and focus more on their wants and needs. Conventionally, customer handling used to be a laborious and chaotic task. Their problems and queries were addressed only hours and days later. Once you implement an automation system, consistent and effective communication can be easily maintained with your customers, and their queries and questions can be addressed quickly without wasting their time.
An automation tool will completely negate the use of paper, which promotes an environmentally friendly work culture. All the processes can be digitized and incorporated into a digital document workflow . Externally, paper documents can be scanned and uploaded into the software cloud, which can be accessed and used whenever or wherever you want.
This advantage answers the question &#; why is automation important in business? Automating the business will bring standardization to all the processes which is essential for any business. The communication, flow of information, handling of data, corrective measures and procedures, etc., are all uniformly established for your employees to follow. With a standardized code of conduct, measurable goals can be set and you will be able to examine your key performance indicators (KPIs). By examining the KPIs, you can easily gauge whether your set goals have been achieved. These indicators can be trusted as there is no human interference, negating the influence of errors.
Any automation solution is scalable in nature. It can resize itself to your needs. The rules engine within automation software will help you add, edit, rewrite, or change the rules according to your needs. Therefore, automation is flexible and can be implemented and used at any stage the organization wishes to. It can handle any volume and can give you your desired output.
Without an automated system, errors, miscommunication, chaos, and confusion become a common sight. To avoid these disadvantages, one major benefit of automation is the reliability of the software. Especially in the IT sector, IT automation benefits are numerous, making the processes more efficient.
Generally in the IT sector, the two most essential requirements are, one, highly technical skills, that is, to possess the ability to understand complex operating systems. The second is the employees required to be the content pushing button and loading documents. These opposed requirements can be easily met with scalable operation automation tools.
As we have discussed the automation advantages in detail, understanding the disadvantages also becomes crucial. The pros of automation are always accompanied by some cons as well. Automating is not an easy task, especially when it is a large organization, many areas need to be taken into consideration, and many hurdles to overcome.
Most often, organizations reason that they do not have enough resources to implement an automation solution. They claim to have answers like no budget, no time, no coding expertise, or no staff. This is because many businesses have not recognized the true potential of automation. Lack of knowledge can often lead to the improper usage of the same. Some of the disadvantages of automation are as follows.
Huge Capital ExpenditureEven though automation has gained wide success, certain factors affect the implementation of such a huge shift. One of which is the huge capital requirement for choosing, testing, and implementing the right tool. Alongside this, it is highly susceptible to cyber-attacks and the risk of losing all data.
Worker ReplacementThis is the most important disadvantage of automation, the displacement of human labor. As computerized systems execute tasks faster and more accurately, the laborers or the human workforce have been laid off in most companies.
Possibility of RedundancyAutomation is known to remove redundancy. However, this convenient process can become redundant when a change has to be incorporated into the automated process . The rules have to be changed and updated and the automation has to be modified again. Hence, this step is repetitive.
Still Demands Human InterventionEven after automation is achieved, it has to be initiated by human action. The process workflow must be set, rules must be set up, and approvals have to be manually made. Hence, the automated processes are not completely void of human action.
Higher production rates
Worker replacement
Improved productivity
Requires Huge capital investment
More controlled use of resources
Possibility of becoming redundant
Better product quality
Could introduce new safety hazards
Improved safety
Requires human intervention
The lesser workload for employees
Consistency
Time-saving
No labor issues
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As we have discussed the numerous automation benefits, choosing the perfect tool for beginning your fruitful automation journey is essential.
Cflow
can be the perfect solution for your business. Cflow is a no-code workflow automation platform that can effortlessly streamline any business process for you. As a cloud BPM and workflow automation software, your business can focus and work on a more strategic and systematic approach. It offers a deep sense of clarity to the work that is carried out.
Cflow lets you seamlessly integrate with some of the essential third-party applications like SAP, Zapier, and several others. With its integration features, Cflow leaves you with an option to always choose to integrate other applications with simple steps. Therefore, third-party applications along with Cflow can be integrated into your business processes without coming out of the user interface. The integration feature always ensures the continuous flow of tasks.
Cflow&#;s workflow automation platform lets you the following:
Create flowchart-based workflows with just a drag-and-drop action. This feature comes along with pre-designed templates for all of the complex business processes. Users can customize the available Cflow templates as well.
Users can easily set rules to ensure compliance is maintained through SLAs.
Tasks can be easily routed to your employees. Users can also formulate customized and specific reminders and notifications regarding tasks, deadlines, and approvals for the respective task.
It allows you to perform integration with several other SMB applications like Slack and Quickbooks. It allows easy integration with any third-party application or external systems of your choice.
It helps you receive customized graphical reports and analytics to assess the performance both task-wise and employee-wise to have deeper insights and to make report-oriented decisions.
Why we need automation is quite decipherable now. Automation benefits to businesses have shown a huge positive impact. The multiple and highly sophisticated seaming features offer an effortless user experience to the users. As technology is advancing at a faster pace, the need to stay relevant and competitive has increased.
With the advanced assistance from automation software, organizations can maximize their goals and outcomes, at the same time minimizing resources. Therefore, understanding the pros and cons, which describe the benefits of automation, is crucial when shifting to automation. This is where Cflow stands as a perfect partner for your automation journey.
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Productivity knows that when it comes to manufacturing, change can seem overwhelming, time-consuming and scary &#; to say the least. While not all change is created equal, many shops resist changing to automation for a number of reasons. The good news is that it doesn&#;t have to be that way, and automation integration shouldn&#;t keep you up at night nor should workers fear being replaced. In fact, you&#;ll be surprised by the number of productive hours you&#;ll gain and new projects and business you&#;ll be able to take on with automation. The best place to start is with Productivity&#;s applications and automation experts who are committed to helping companies implement innovative automation solutions that meet manufacturing challenges. They&#;ll guide you through the process of your robotics integration projects from start to finish. Whether you&#;re adding one or many robots, automating your turning production processes with bar feeders, automatic pallet loaders (APLs), or using vending systems to automate control of tooling and accessories, this guide will demonstrate the multitude of benefits of automation and help you make the best decision for your manufacturing facility.
With the push for Just-In-Time (JIT) manufacturing and the importance of reaching higher productivity and efficiency levels, automation in manufacturing is paramount. Over the decades, automation has become a standardized production tool empowering manufacturers to gain better control of their operations and production processes. With automation&#;s ability to streamline repetitive, hazardous, and tedious tasks, an automated system can perform load/unload tasks, processing, inspection, assembling or handling of parts unattended or lights out, allowing one employee to work on several machines or other jobs at the same time.
Automation in manufacturing can help lower costs, improve worker safety, reduce factory lead times, provide faster ROI, allow your operation to become more competitive, increase production output, and so much more!
Explore the benefits of automation in detail with this guide. You can also check out Productivity&#;s Robotics & Automation Services.
Robots can perform the work of three to five people, depending on the task. And bar feeders and APLs allow your machinists to attend to multiple machines at once. In addition to savings on the cost of labor, energy savings can also be significant due to lower heating requirements in automated operations. Automation integration streamlines processes and increases part accuracy, which means minimal material waste for your operation.
Automated cells, bar feeders and APLs remove workers from dangerous tasks. Your employees will thank you for safeguarding them against the hazards of a factory environment.
Automation can keep your process in-house, improve process control and significantly reduce lead times compared to outsourcing or going overseas.
Automation solutions are based on your unique needs and goals and pay for themselves quickly due to lower operating costs, reduced lead times, increased output and more.
Automated cells, bar feeders and APLs allow you to decrease cycle times and cost-per-piece while improving quality. This allows you to better compete on a global scale. Additionally, the flexibility of automation integration enables you to retool a cell to exceed the capabilities of your competition.
A robot has the ability to work at a constant speed, unattended, 24/7, as do bar feeders and APLs. Automation in manufacturing means you&#;ve got the potential to produce more. New products can be quickly introduced into the production process and new product programming can be done offline with no disruption to existing processes.
Automated cells, bar feeders and APLs typically perform the manufacturing process with better consistency than human machinists. This results in greater control and consistency of product quality.
By streamlining equipment and processes, reducing scrap and using less space, automation uses less energy. A key benefit of automation is that it reduces your environmental footprint which can save you real money.
Consistent production by automation integration allows a shop to reliably predict timing and costs. That predictability permits a tighter margin on almost any project.
Automated cells have large amounts of potential capacity concentrated in one compact system. This allows shops to produce parts in-house that have previously been outsourced.
Robots are designed on compact bases to fit in confined spaces. In addition to being mounted on the floor, robots can be mounted on walls, ceilings, rail tracks and shelves. They can perform tasks in confined spaces, saving you valuable floor space.
Productivity will work with you to provide a complete robotics solution system &#; hardware, software and controls. Your cell will be proven out at Productivity and shipped out production-ready &#; allowing you to start making parts as soon as it&#;s installed in your shop.
Over the next three decades, statistics show that more than 76 million baby boomers will retire and only 46 million new workers will be available to replace them. During this time, your demand for labor will continue, making automation a real and viable solution.
Download our new Benefits of Automation PDF.
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